Privacy Notice of RE-Place

Our Privacy Notice explains you in a clear, transparent and simple yet correct way when, why and how RE-Place collects, uses and protects personal information.

When you decide to provide us with your personal data you confirm that you have read through these privacy conditions.

The data will be used in accordance with the consents that you have given, the law of 30 July 2018 on the protection of individuals with regard to the processing of personal data and the European Regulation 2016/679 of the European Parliament and of the Council of 27 April 2016 (entered into force on 25 May 2018) on the protection of natural persons with regard to the processing of personal data and on the free movement of such data (GDPR).

This Privacy Notice is also intended to assist you in making informed decisions when using our website.
Please take a minute to read and understand it and please note that it should be read in conjunction with our General Terms and Conditions and our Cookie Policy.

 

About RE-Place

The RE-Place project, coordinated by Sciensano and the Vrije Universiteit Brussel, is an initiative financed by the Flemish and Brussels regions in order to stimulate the use of alternative methods to animal testing. During the past years, much progress has been made in the field of alternatives and many valuable in chemico, in silico and in vitro methods have been developed as a response to the more stringent regulation concerning the use of laboratory animals. Unfortunately, the existing knowledge on these methods is extremely scattered and communication on the topic between different laboratories is often lacking. The RE-Place project will therefore collect the knowledge on these methods available in the Flemish and Brussels regions and centralize this information into a database. Furthermore, the possibility will be investigated to integrate the RE-Place database in already existing and publicly available databases such as the database of the European Union Reference Laboratory for Alternatives to animal testing (EURL ECVAM DB-ALM).

 

1. What is your personal data?

Personal data relates to a living individual who can be identified from that data. Identification can be by the information alone or in conjunction with any other information in the Data Controller’s possession or likely to come into such possession.

 

2. What data do we collect?

In reference to the website (www.RE-Place.be) and its database, RE-Place will only collect the information necessary to establish the RE-Place database. This concerns the following (personal) data:

  • your name and e-mail address;
  • the name of the organisation for which you work and the specific (research) department and/or service, and
  • a brief overview of the alternative method(s) which are currently being used by you or your colleagues. This may include following details: name (and acronym) of the method, the scope for which the method is being used, a short description and the associated keywords, the required laboratory equipment, the advantages and disadvantages, the future potential and corresponding references. Please note that not all of the requested information is mandatory. It is important to know that you can also submit alternative methods that you or your colleagues are currently using, but which you have not developed yourself or which have not been developed within your department.

 

3. Who is collecting your data?

The RE-Place project is conducted by Sciensano and the Vrije Universiteit Brussel. They are the data controllers (“Data Controller”) for the purposes of the act for the RE-Place project.

 

4. How and why we collect and use your personal information?

When registering in the RE-Place database, you are requested to complete the abovementioned personal information. The reason for which we collect this data is to have an overview of the experts who are currently working with alternative methods to animal testing. For each submitted method, you can indicate whether it may be associated with your personal name and/or organisation. Furthermore, you can also indicate whether you wish to be contacted by other researchers in case they want to implement your submitted alternative method(s) in their lab or for possible collaborations. It is important to note that your e-mail address will NOT be published in this case, but that you may receive an e-mail with the questions from other researchers. You can decide yourself whether or not to respond to these queries.

At any time you can request the RE-Place team (info@RE-Place.be) to remove your account.

 

5. Sharing of your information

RE-Place will not rent or sell your information to third parties. RE-Place may, however, combine or delete certain parts of the data to anonymise information or work with aggregated data so that the information can no longer be associated with one person.

The collected information (both personal information as well as the submitted methods) will only be used for the intended purposes, namely to stimulate the use of these methods and to disseminate this information. For this purpose, this information may be shared with potential EU partners, such as the European Commission.

 

6. Storage and protection of your personal information

Information collected by RE-Place is stored and processed locally and within the European Union at Combell. Combell is the market leader in the Benelux for hosting services. Its corporate office is located at the Skaldenstraat 121, 9042 Gent, Belgium and they are registered in the Crossroads Bank for Enterprises under the number 0541.977.701. The information transmitted to RE-Place will be exclusively accessible to the responsible persons working at Sciensano and the Vrije Universiteit Brussel, who need access to this information in order to perform their professional tasks.

RE-Place will retain your personal information until the end of the project. This is currently estimated at 2.5 years, unless the project is extended by additional funding.

 

7. Reporting Fraud

Sciensano RE-Place is committed to ensuring your information is secure. As part of our efforts to protect your information, RE-Place will never send you emails asking for your personal information or for your registered password (if you are a registered user).

If you do receive such an email or are asked to disclose this information by someone claiming to work for RE-Place, please report the communication to us using the following methods:

  • send an email to info@RE-Place.beinfo@sciensano.be or info@vub.ac.be
  • in writing to us at our registered address:
    • Sciensano, Rue Juliette Wytsman 14, 1050 Ixelles, Belgium
    • Vrije Universiteit Brussel, Pleinlaan 2, 1050 Brussels, Belgium

 

8. Your choices regarding your information

It is your right to ask RE-Place whether your personal information has been processed by us. In order to exercise this right, you must address a formal request to RE-Place, clearly specifying what you want to consult, rectify or delete. The request must be dated, signed and accompanied by a copy of the front of your ID.

If the response to this question is positive, you may request free access to your personal information held by us as well as the reason of the processing and the period during which we will store and process your personal information. You may also request to rectify and erase your personal information, object to the use of it, restrict the use of it and receive your personal information held by us. The deletion of data must be specifically justified. If those requirements are met, RE-Place will comply with your request as quickly as possible and report back to you.

Important: you can modify your selected choices regarding the visibility of your personal name and/or organisation at any time on the RE-Place website by editing your submitted method.

 

9. How about cookies?

The website uses the so-called "cookies", which are small information files that are temporarily or permanently stored by the server of a website via the browser on your computer or device and which simplify, complete and personalise the use of the website.

You can disable the storage of cookies in your browser or delete stored cookies, but this might lead to a reduced functionality, delay or unusability of certain parts of the website.

For more information about cookies and how you can delete them depending on the type of browser you use, we would like to refer you to the following website: www.allaboutcookies.org.

 

10. Google Analytics

The website uses Google Analytics. This web analysis service, which is provided by Google Inc. ("Google"), uses analytical cookies. The information generated by the cookies about a visitor's use of the website, is transmitted with the visitor's IP address to and stored by Google.

Google may use this information for the following purposes:

  1. Provide advertising activity reports to advertisers and websites that host the advertisements and ensure that those website publishers are paid for
  2. Help website and app owners who use Google Analytics to understand how visitors interact with their sites or apps
  3. Detect and prevent fraud and other security risks to protect users and partners
  4. Comply with its legal obligations
  5. Improve its products.

For all these activities, except for point 2, Google is responsible for the processing of data and the processing of data which it collects about your use of the website it is hence the responsibility of Google.

How you can manage which information is sent to Google?

Here are some tips on how you can manage which type of information is shared by your web browser when you visit the website:

  • If you do not want that Google Analytics is being used in your browser, you can install the browser add-on for Google Analytics. More information about Google Analytics and privacy.
  • When you are logged into your Google Account, depending on your account settings, you can view and edit certain information Google collects from sites and apps you visit.
  • Chrome incognito mode allows you to browse the web without capturing web pages and files into your browser history. Cookies are deleted after you close all incognito windows and tabs. Your bookmarks and settings are saved until you delete them.
  • By using the advertising settings you can manage which Google advertisement are displayed on the internet for you. You can learn how ads are selected for you, opt out on the personalization of advertisements, and block specific advertisers. Learn more about advertisements.

 

11. How to contact us?

If you have any questions regarding this privacy notice, your rights regarding your personal information or the processing activities of RE-Place in reference to the online contact form, you can contact us at via following email address: info@RE-Place.be or in writing via the contact details of the coordinators of the project:

 

You can contact Sciensano’s or the Vrije Universiteit Brussels Data Protection Office and the Data Protection Officer by e-mail via dpo@sciensano.be or dpo@vub.be.

If you wish to contact the national supervising authority, you can contact: